Office Assistant

Anomaly Values: Ambition. Innovation. Creativity. Entrepreneurialism. Connectedness. Curiosity. Authenticity. Groundedness

Job Nutshell
An essential part of the company, this role ensures the office (and its environment) is functioning smoothly and seamlessly, through the managing of varied responsibilities and administrative functions, alongside being a valued member of the wider support team.

Successful Behaviours and Attitudes
An Office Assistant responds quickly to ever-evolving requests, whilst maintaining a positive, approachable and helpful attitude. They action instructions accurately and take pride in ensuring the office is clean, tidy, and operating at its most efficient. They use their initiative and take full ownership of the role, leaning in to how they can best support the wider team, employees and the business itself. This role is an essential cog in the Anomaly machine!

Core Job Responsibilities

• Managing guests and visitors to the office - answering external phone calls, greeting visitors, managing couriers, managing the LON Reception inbox
• Ensure the agency is always presented at its best at all times through maintaining the office standards
• Managing the maintenance and ordering of office supplies, including stationery, the bar and other refreshments/sustenance
• Managing the meeting rooms and their respective calendars, with a strategic lens to ease pressure and ensure they are being used in a way that maximises efficiency
• Assisting teams/departments with the management of client meetings - ordering catering, selecting rooms, greeting guests and any other ad hoc requests.
• Assisting teams and EA/PA's with booking travel, couriers & taxis
• Assist with onboarding, giving building tours for new team members, access passes, new starter breakfasts etc.
• Supports on agency-wide priorities, e.g. all-agency Meetings, agency socials, specific initiatives)
• Fire Marshall and First Aider (training will be given)

How To Apply

Send your CV over to [email protected]